Privacy policy

Cookie Policy

Privacy Statement

Thank you for visiting PortalFunder Ltd through portalfunder.com (our website). At PortalFunder Ltd we take the privacy rights of our visitors and users very seriously and we are committed to protecting and respecting your privacy. This cookie policy sets out how our website uses cookies, as almost all websites and mobile applications do, to help provide you with the best experience we can.

This cookie policy should also be read together with our Legal Information.

By using our website, you agree that we can place the cookies described in this cookie policy on your computer, mobile or portable device. If you do not wish to have any cookies installed then, unfortunately, it may impact your user experience.

What are cookies?

Cookies are small text files that are placed on your computer or device when you browse websites or use apps.

Our cookies help us to:

  • make our website work as you would expect;
  • remember your settings and preferences during and between visits to the website;
  • improve the speed and security of the website;
  • continuously improve our website;
  • allow you to share pages with social networks like Facebook, Twitter, LinkedIn, Pinterest, and Reddit;
  • make our marketing more efficient.

We do not use cookies to:

  • collect any personally identifiable information without your express permission; or
  • pass personally identifiable data to third parties.
  • You can learn more about the cookies we use below.

Granting us permission to use cookies

If the settings on the software that you are using to view this website (your browser) are adjusted to accept cookies we will take this, and your continuing use of our website, to mean that you consent to us placing cookies on your computer or device. Please note that if you decide to block any cookies (particularly session/essential cookies) you may not be able to access all or parts of our website and our website may not work as you would expect.

More about the cookies we use

Google Analytics (Google Inc.)

Google Analytics is a web analysis service provided by Google Inc. (“Google”).

Google utilizes the data collected to track and examine the use of this application, to prepare reports on its activities and share them with other Google services.

Google may use the data collected to contextualise and personalise the ads of its own advertising network.

personal data collected: cookie and usage data.

these cookies are persistent cookies.

place of processing : USA.

Privacy Policy – Opt Out.

Turning cookies off

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. You can choose to accept or decline cookies. Most internet browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website. If you are unsure of how to do this you can find more information by clicking here:

Legal Information

PortalFunder Ltd

PortalFunder Ltd is a limited company, registered in England and Wales with registered number 10022156. The term partner is used to refer to a member of PortalFunder Ltd. A list of members is available at the firm’s registered office at Level 2, 16 S Molton St, Mayfair, London W1K 5QS.

Terms of use

This website is designed to tell you about us. We deal with legal matters in general terms within this site and would emphasise that you should always seek specialist legal advice on particular situations. The information on this website is not intended to be advice upon which you should rely. We disclaim all responsibility and liability, to the extent permitted by law, for any reliance on the materials on our site.

By continuing to use this website you are confirming that you accept these terms of use and that you will abide by them. If you do not accept these terms of use, do not use this website.

We do not accept instructions formally through this website, as we prefer to deal with our clients personally.

Intellectual property rights

All items that appear within this site are © PortalFunder Ltd unless we say differently. Other intellectual property rights in the materials on this site are owned by or licensed to PortalFunder Ltd. You may reproduce such materials for your personal use only. You may make copies provided that they are complete and unchanged, and you make it clear that it is our material.

Links

The contents of other sites that are linked to ours are outside of our control and we do not accept any responsibility for them.

You may link to our home page, provided you do so in a way that is legal and does not damage PortalFunder Ltd’s reputation or take advantage of it. You must not establish a link in such a way as to suggest any form of association, approval or endorsement on the part of PortalFunder Ltd. This website must not be framed on any other site, nor are you entitled to create a link to any part of this website other than the home page.

We reserve the right to withdraw any linking permission without notice.

Access to this website and the information on it

We do not guarantee that this website, or any content on it, will always be available or that access will be uninterrupted. Access to this website is permitted on a temporary basis and we may suspend, withdraw, discontinue or change all or any part of it without notice. We will not be liable to you if for any reason our site is unavailable at any time.

Although we will take reasonable steps to update the information on this website, we make no representations or warranties that the information is accurate, free from errors, complete or up-to-date. If content is out of date at any given time, we are under no obligation to update it.

Electronic Commerce Regulations (EC Directive) 2002

We are required by the above regulations to provide you with the following information:

PortalFunder Ltd is the service provider.

PortalFunder Ltd is situated at Level 2, 16 S Molton St, Mayfair, London W1K 5QS.

PortalFunder Ltd is registered for VAT with the registration number GB 236 081913.

PortalFunder Ltd and the Financial Services and Markets Act 2000

PortalFunder Ltd Limited is NOT authorised or regulated by the Financial Conduct Authority under the Financial Services and Markets Act 2000 (“FSMA”). The information contained in this email does not amount to a financial promotion for the purposes of section 21 FSMA. This email is provided for general information only and nothing contained in the material constitutes a recommendation for the purchase or sale of any security.

Regulation and complaints handling

Responsibility for regulation and complaints handling has been separated from the Law Society’s representative functions. The Solicitors Regulation Authority is the independent regulatory body of the Law Society and the Legal Ombudsman is the independent complaints handling body.

Client cancellation form

Our client cancellation form can be accessed via the following link. This can be used where our client is a consumer and has the right to cancel our engagement within 14 days in accordance with consumer legislation.

Client cancellation form

Limit of liability

Nothing in these terms of use excludes or limits our liability for death or personal injury arising from our negligence, or our fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by English law.

To the extent permitted by law, we exclude all conditions, warranties, representations or other terms which may apply to this website or any content on it, whether express or implied.

We will not be liable to you for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with use of, or inability to use, this website or use of or reliance on any content displayed on this website.

If you are a business user, please note that, in particular, we will not be liable for:

  • loss of profits, business, or revenue;
  • business interruption;
  • loss of anticipated savings;
  • loss of business opportunity, goodwill or reputation; or
  • any indirect or consequential loss or damage.

If you are a consumer user, we will have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.

We will not be liable for any loss or damage caused by a virus, distributed denial-of-service attack, or other technologically harmful material that may infect your computer equipment, computer programs, data or other material due to your use of this website or to your downloading of any content on it, or on any website linked to it.

Applicable law

If you are a consumer, please note that these terms of use and their formation are governed by English law and the courts of England and Wales will have non-exclusive jurisdiction. However, if you are a resident of Northern Ireland you may also bring proceedings in Northern Ireland, and if you are a resident of Scotland, you may also bring proceedings in Scotland.

If you are a business, these terms of use and their formation (and any non-contractual disputes or claims) are governed by English law and the courts of England and Wales will have exclusive jurisdiction.

Changes to the terms of use

We may amend details of these terms of use at any time. You should check this website periodically for any update and refer to the ‘Last modified’ date to see if it has changed.

Contact us

You can contact us at support@funderportal.com

Slavery & human trafficking

Anti-slavery and human trafficking statement

The Modern Slavery Act 2015 (Act) requires any commercial organisation in any sector, which supplies goods or services, and carries on a business or part of a business in the United Kingdom, and is above a specified total turnover, to produce and publish an annual slavery and human trafficking statement.

This statement relates to the actions and activities during the financial year 1 April 2017 to 31 March 2018. PortalFunder Ltd is committed to the prevention of the use of forced labour and has a zero-tolerance policy for slavery and human trafficking.

Organisational structure

PortalFunder Ltd is an internationally focused advisory firm, based in London, which provides a broad spectrum of business services for businesses and individuals.

Our policies on slavery and human trafficking

PortalFunder Ltd will not use or allow the use of forced, compulsory labour, slavery, servitude or human trafficking in the course of its business. This includes sexual exploitation, securing services by force, threats or deception and securing services from children and vulnerable persons.

Our employment procedures guarantee that PortalFunder Ltd conducts appropriate checks on all staff to ensure they can legally work in the United Kingdom.

In addition, internal policies are reviewed regularly to ensure continued compliance with the Modern Slavery Act 2015.

PortalFunder Ltd operates the following policies which are relevant to the prevention of slavery and human trafficking in its operations:

  • Anti-slavery and human trafficking policy – this policy sets out the steps that the firm is taking to prevent human trafficking and slavery within its business and its supply chain.
  • Recruitment & Selection Policy – this policy confirms that we will conduct checks on all staff to safeguard that they can legally work in the United Kingdom.
  • Corporate Responsibility Policy – this policy is designed to ensure that PortalFunder Ltd is conducting its business responsibly.
  • Whistleblowing Policy – PortalFunder Ltd encourages all of its employees to report any concerns related to the activities of the firm. The firm’s whistleblowing procedure is designed to ensure that any matter raised under this procedure will be investigated thoroughly, promptly and confidentially, and the outcome of the investigation reported back to the individual who raised the issue. Additionally, the policy guarantees that no one will be victimised for raising a matter under this procedure.
  • Due diligence processes for slavery and human trafficking

As part of our initiative to identify and mitigate risk, we have put in place systems to:

  • Identify and assess potential risk areas in our supply chains;
  • Mitigate the risk of slavery and human trafficking occurring in our supply chains;
  • Monitor potential risk areas in our supply chains; and
  • Protect whistleblowers.
  • Supplier adherence to our values and ethics

To ensure contractors and those in our supply chain comply with our values and ethics, we have in place a rigorous supply chain compliance programme.

Under this policy, a material service supplier is any service supplier whose services in any twelve-month period equates to or is expected to equate to over 0.25% of the firm’s annual revenue.

Efforts are made to confirm that the Firm’s material service suppliers are as committed to the prevention of human trafficking and slavery as PortalFunder Ltd and each material service supplier’s conduct is carefully considered when awarding or renewing business.

All material service suppliers for PortalFunder Ltd will be contacted to confirm their position with regards to human trafficking and slavery. They will be asked to provide information explaining the efforts made by them to avoid human trafficking and slavery within their organisations, and to confirm that they screen their own suppliers to ensure that they are also compliant with the Act.

Going forward, we will review our supply chain profile annually. Reviews with material service suppliers regarding human trafficking and slavery will also be conducted on an annual basis. If the responses are deemed unsatisfactory, our continued relationship with them will be determined by our Partnership Board and Head of Risk & Compliance. Similar assessments will be carried out when considering the modern slavery and human trafficking risks of each new material service supplier.

Training

To ensure a high level of understanding of the risks of modern slavery and human trafficking in our supply chains and our business, we will provide training to all relevant partners and employees.

Performance indicators

The key performance indicators (KPIs) we will use to measure how effective we are in ensuring that slavery and human trafficking is not taking place in any part of our business or supply chain are as follows:

  • completion of training of our policy by all relevant staff and partners;
  • communication of our policy to our material service suppliers; and
  • the satisfactory responses from our material service suppliers to confirm their understanding of and compliance with our expectations, and ensuring that these continue to be satisfactory.

Further steps

Following a review of the effectiveness of the steps we have implemented this year, we will continue to review this on a regular basis. This statement will be reviewed annually by our board.

Our policy on tax evasion

At PortalFunder Ltd we are committed to giving our clients business advice that is both responsible and top quality. We are equally committed to upholding the law so that business is conducted, by all parties, to the highest ethical standards and completely within the law.

Our policy on tax evasion is unequivocal:

We will not in any circumstances tolerate complicity in tax evasion, or in the facilitation of it, by anyone in our firm or among our clients, suppliers or business partners.

In every jurisdiction in which we or our clients, suppliers or business partners operate, we will comply with all laws and guidelines aimed at preventing tax evasion and the facilitation of it.

This policy has the unqualified backing of our board.

Personal data processing notice

Our processing of personal data

Introduction

.1. PortalFunder Ltd (“we” “our” or “us”) processes personal data of a number of different categories of individuals where we are the data controller. This information is provided to individuals whose data we process (“you” or “your”) to comply with our obligations under Articles 13 and 14 of the GDPR.

.2. As we are a firm of advisors, we are not required to give you information in certain circumstances where personal data we process is collected and processed by us in the context of our work advising and representing our clients. For more details see the Exemptions page. Because of these exemptions, the information in this notice is in many cases deliberately non-specific and illustrative.

.3. To make this information clear, we have divided the data we receive into the following groups:

.3.1. Data about individuals who are our clients.

.3.2. Data about partners and staff of the firm, consultants, secondees (including referandars), those on work experience, temporary staff, former partners and staff, next of kin, spouses, beneficiaries.

.3.3. Data about contacts who are not clients or personnel of clients.

.3.4. Data about third parties who are involved, directly or indirectly, in matters (including cases or transactions) in relation to which we are asked to advise or represent our clients.

.3.5. Data about our suppliers and supplier personnel.

.3.6. Data about individuals who apply for employment or partnership with the firm.

.3.7. Data about directors, shareholders, consultants, employees or other personnel of our clients.

.4. In addition to the above, individuals who interact with the firm in any of the above capacities should also refer to the following:

.4.1. Data about visitors to our office.

.4.2. Data collected through recording of PortalFunder Ltd-arranged telephone conference calls.

Data Controller details

1.1. PortalFunder Ltd is a limited company, registered in England and Wales with registered number 10022156.

1.2. Our address is Level 2, 16 S Molton St, Mayfair, London W1K 5QS (please mark any correspondence for the attention of the Board. Our telephone number is +44 20 3019 8880. Our email address is support@portalfunder.com (please include “Personal Data Request” in your subject heading to ensure it receives the correct attention).

Collection, use and disclosure of data

2.1. You can access more information using the links above to pages which explain:

2.1.1. What categories of information we collect and retain;

2.1.2. Where we will get the information from;

2.1.3. The purpose and legal basis of processing; and

2.1.4. Who we will disclose the information to.

International Transfers

We will not transfer personal data relating to you to a country which is outside the European Economic Area unless:

3.1. The country or recipient is covered by an adequacy decision of the Commission under GDPR Article 45;

3.2. Appropriate safeguards have been put in place which meet the requirements of GDPR Article 46 by us or by our client (on whose behalf we would transfer the data); or

3.3. One of the derogations for specific situations under GDPR Article 49 is applicable to the transfer. These include (in summary):

3.3.1. The transfer is necessary to perform, or to form, a contract to which we are a party:

3.3.1.1. with you; or

3.3.1.2. a third party where the contract is in your interests;

3.3.2. The transfer is necessary for the establishment, exercise or defence of legal claims;

3.3.3. You have provided your explicit consent to the transfer; or

3.3.4. The transfer is of a limited nature, and is necessary for the purpose of our compelling legitimate interests.

Retention of personal data

4.1. Our retention and deletion policy can be found here.

Your rights

5.1. You have certain rights under existing data protection laws, including the right to (upon written request) access a copy of your personal data that we are processing. If you are based within the UK or the EEA or within another jurisdiction having similar data protection laws, in certain circumstances you will also have the following rights (effective 25 May 2018):

5.1.1. right to access: the right to request certain information about, access to and copies of the personal information about you that we are holding (please note that you are entitled to request one copy of the personal information that we hold about you at no cost, but for any further copies, we reserve the right to charge a reasonable fee based on administration costs);

5.1.2. right to rectification: the right to have your personal information rectified if it is inaccurate or incomplete;

5.1.3. right to erasure/”right to be forgotten”: where the processing of your information is based on your consent, the right to withdraw that consent and the right to request that we delete or erase your personal information from our systems (however, this will not apply if we do not rely on your consent to carry out the processing or if we are required to hold on to the information for compliance with any legal obligation or if we require the information to establish or defend any legal claim);

5.1.4. right to restriction of use of your information: the right to stop us from using your personal information or limit the way in which we can use it;

5.1.5. right to data portability: the right to request that we return any information you have provided in a structured, commonly used and machine-readable format, or that we send it directly to another company, where technically feasible; and

5.1.6. right to object: the right to object to our use of your personal information including where we use it for our legitimate interests or for marketing purposes.

5.2. Please note that if you withdraw your consent to the use of your personal information for purposes set out in our Privacy Policy, we may not be able to provide you with access to all or parts of our services.

5.3. Please also note that some of the rights above may not be applicable to you (or to all of the information about you that we are processing) due to the application of one or more of the Exemptions.

5.4. If you consider our use of your personal information to be unlawful, you have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office. Please see further information on their website: http://www.ico.org.uk/

What happens if we do not receive the information we need from you?

6.1. If we do not receive the information we require in order to verify the identity of our client or the individuals who control or own our client, we cannot act for that client.

6.2. We will not be able to act for an individual if we do not receive the personal data we require to communicate with that individual.

Automatic decision making

7.1. We do not make decisions based solely on automated data processing, including profiling.

Exemptions

Article 14 of the GDPR states that it is not necessary to supply information about the data we process where that information has not been received from the individual concerned and “where the personal data concerned must remain confidential subject to an obligation of professional secrecy regulated by [English] law”.

In addition, Schedule 2 of the Data Protection Act 2018 exempts us from providing information about:

2.1. disclosures of personal data to us or by us where the disclosure is:

2.1.1. required by an enactment, a rule of law, or an order of a court;

2.1.2. necessary for the purpose of, or in connection with, commercial matters, legal proceedings (including prospective legal proceedings);

2.1.3. necessary for the purpose of obtaining legal advice or otherwise establishing, exercising or defending legal rights.

2.2. processing of personal data that consists of information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

Other exemptions will relate to the matters on which we are asked to advise our clients including:

3.1. negotiations between our client and the data subject;

3.2. matters relating to management forecasting or management planning in relation to our client;

3.3. certain activities relating to corporate finance.

Data about individuals who are our clients

Clients should also refer to their Client Care Letter(s) and accompanying Terms of Business.

Retention and deletion policy

Client Matter Files

1.1. Our Terms of Business are sent to a client on each occasion a new matter is opened. Clause 9 ‘Files and Documents’ states that:

1.1.1. we may destroy physical copies of documents once we have made electronic copies for our file. Clients are required to make specific arrangements with us if they wish papers to be retained in physical copies.

1.1.2. we will retain files and papers, including in electronic form, for such a period as we consider being reasonable, which will be a minimum of six years but we have the right to destroy them without reference to the client after such period. Clients are required to make specific arrangements with us if they wish papers to be retained.

1.2. All closed client matters will have a retention period of not less than 12 years running from the date of file closure. At the 12 year point the file will be destroyed unless there is a compelling reason for the firm to retain the file and this complies with GDPR.

1.3. Electronic copies of completed transaction documents stored as a transaction “bible” will be retained for 15 years from the date of file closure.

1.4. Accounts records held on our files are handled as set out in 1.2. Hard copies held by the accounts team will be deleted after seven years.

KYC Information

HR Information

3.1. HR records will be destroyed after 12 years. For the purposes of administration this will be actioned annually in December of each year.

3.2. Webserver Job alerts will be removed 15 months after being added and job applications will be removed three months after the vacancy has been filled.

3.3. Personal data obtained from job applicants will be deleted after 2 years.

3.4. Personal data stored in private workspaces created for partners and managers for HR information (including for appraisals, promotion and probation reviews) will be deleted 15 months after creation.

Marketing

4.1. Contact information relating to clients and contacts will be held for so long as we believe the information to remain accurate and the individual concerned remains a genuine connection of the firm, or of one of our partners and staff. We have a programme for reviewing our contacts regularly, and removing any information which is considered to be out of date or no longer relevant.

Other Information

5.1. Routine business records, such as postage receipts, document delivery tracking, health and safety information are destroyed after 12 months.

5.2. Accounts and file opening records are destroyed after seven years.

5.3. Facilities records are destroyed after 12 years.

5.4. CCTV information is destroyed after 60 days.